Submission Integration: Current Status

This page details the current status of Dryad's integrated journals. For information and instructions on integrating a new journal, see Submission Integration: Overview.

Submission integration complete
The following journals have completed submission integration with Dryad.

Integration Checklist
Steps that Dryad must complete for a journal to be integrated:

Discussion phase (from initial contact --> journal decision to integrate)


 * 1) (liaison) initial documentation
 * 2) * send basic info (wiki documentation, Integration Overview slides)
 * 3) *	alert mgt and tech
 * 4) * 	add journal to Partner spreadsheet
 * 5) * (liaison/mgt) determine strategy; what issues are there, who can approve moving ahead etc.
 * 6) * arrange conference call with editorial & technical people and Ryan, to walk through integration implementation steps and answer questions
 * 7) 	(tech/liaison) get-to-know-you phone conversation
 * 8) * answer questions from journal about workflows, optional customizations, etc.
 * 9) *	get journal timeline for testing and rollout
 * 10) *	add journal representatives to Partners mailing list
 * 11) *	(All) document progress on Partner spreadsheet

Implementation phase (from PIQ --> successful completed test)
 * 1) (liaison) obtain completed Pre-Integration Questionnaire
 * 2) *	notify tech and mgt; create Trello card
 * 3) *	add PIQ to folder on Dropbox & send copy back to submitter
 * 4) *	add journal to the list of journals in process of integration
 * 5) 	(tech) configure DEV system for test messages
 * 6) *	Set up basic configuration based on PIQ
 * 7) *	Implement any specialized processing needed by the journal
 * 8) *	Notify liaison/Journal that we’re ready to begin testing
 * 9) 	(liaison) PIQ followup
 * 10) *	add journal's named contacts to the Partners mailing list
 * 11) *	make sure journal editorial staff have necessary information to support successful rollout to authors:
 * 12) **	sample email to authors encouraging deposit
 * 13) **	journal instructions model language & examples
 * 14) **	DOI placement recommendations
 * 15) 	(tech) Complete testing phase
 * 16) *	documentation & troubleshooting during testing, journal configuration
 * 17) *	oversee test of metadata messages, feedback to journal, until all problems are resolved
 * 18) *	Move the initial configuration (and specialized processing) to production
 * 19) *     Add journal to list of integrated titles
 * 20) *	(tech/liaison) Notify journal that they must now begin sending notices to Dryad and requests to authors; confirm rollout date

Completion phase (after completed test --> rollout and ongoing maintenance)
 * 1) 	(liaison) final checks & steps
 * 2) *     check w/tech & lead curator to make sure that configuration info is complete
 * 3) *     add journal to wiki list of completed journals
 * 4) *     obtain cover image/logo; add to folder on Dropbox
 * 5) *     ensure cover image is added to Dryad, both on the data package pages and in the "recently integrated" box on the homepage
 * 6)       (liaison) Concluding email with journal contact
 * 7) *     tell journal we now expect to receive notices from them
 * 8) *	tell journal about weekly curator reports; confirm recipients and relay to Curator any updates since the PIQ was completed
 * 9) *	check on policy for data references & updated journal instructions
 * 10) *	ask journal to inform us of any forthcoming changes to their manuscript system that will affect integration
 * 11) *	invite journal representative to subscribe to the Announce and/or Users mailing lists
 * 12) *	suggest journal use help@datadryad.org address for all urgent questions
 * 13) *	offer statistics
 * 14) *	explain Dryad membership, pricing plans, offer more information
 * 15) *	(liaison) handoff to Dir for follow up about membership and pricing plans
 * 16) *	If journal decides to become a member, ask Ryan to add journal to list of members on website
 * 17) 	(liaison/dir) Followup
 * 18) *	PR: tweet &/or blog post
 * 19) *	(liaison/dir) maintain at least annual contact to confirm that notices conform to specifications, discuss journal options, update contact information, solicit feedback, and encourage participation in the Dryad organization

Documentation

 * Submission Integration: Overview
 * Submission Integration: Implementation
 * Submission Integration: Current Status (this page)

Further resources

 * To begin the integration process, please review and complete: the Pre-Integration Questionnaire
 * Format specifications for automated email notices to Dryad: Journal Metadata
 * Sample text for [[Media:Email_to_authors_INTEGRATED_JOURNALS.doc‎|email to authors]] inviting them to deposit data in Dryad
 * Submission process from a journal's perspective: [[Media:DryadIntegrationOverview.pdf|Integration Overview Slides (PDF)]].
 * Blog post describing one journal's workflow for maximizing data archiving: How to decide what data should be archived at publication

Please [mailto:journalsetup@datadryad.org contact Dryad] to let us know your questions about integration with Dryad and how we can work with you.