Board materials

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.

Table of Contents

Section I: Dryad, the Board of Directors, and Membership   Dryad The Board of Directors Dryad Membership 
 * 1) Membership Policy - separate document
 * 2) Membership Agreement - separate document

Section II: Being a Board Member  Basic Responsibilities of Nonprofit Boards Dryad Board Operations Board Member Qualifications</li> Roles and Responsibilities of Board Members and the Board Chairperson</li> Bringing Positive Energy into the Boardroom</li> </ol>

Section III: Bylaws and Operating Rules <ol style="list-style-type:upper-alpha;"> Bylaws, as adopted by the Board of Directors, July 23, 2012.</li> Proposed Changes to Bylaws - Adopted May 24, 2013</li> Bylaws as Amended May 24, 2013</li> How the Agenda for a BOD Meeting is Created</li> </ol>

Section IV: Board Standing Committees <ol style="list-style-type:upper-alpha;"> Finance</li> Governance</li> </ol>

Section V. Staff and Organizational chart <ol style="list-style-type:upper-alpha;"> Senior Staff Listing</li> Current Board</li> [[Media:DryadOrgChart-2013-5.pdf|Organization Chart]]</li> </ol>

Section VI: Policies Pertaining to the Board <ol style="list-style-type:upper-alpha;"> Conflicts of Interest and Code of Conduct</li> Directors and Officers Insurance Policy Coverage</li> Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
 * 1) Dryad/NESCENT travel Guidelines
 * 2) Reimbursement forms</li></ol>

'''Section VII. Policy Statements''' <ol style="list-style-type:upper-alpha;"> Diversity Policy (to be considered)</li> Document retention polciy (coming)</li> <li>Others …</li> <li>Repository policies
 * 1) Terms of Service
 * 2) Content Policy
 * 3) Privacy Policy (coming)
 * 4) Preservation Policy (coming)</li></ol>

Section VIII.Working with the Board <ol style="list-style-type:upper-alpha;"> <li>Annual Calendar</li> <li>Website http://datadryad.org</li> <li>Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.</li> <li>Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner. Board members have their own Trello Board and are encouraged to add cards and comments. The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development. Please feel free to [mailto:lwendell@datadryad.org email her] suggestions for prioritization or new ideas.</li> <li>Dryad blog http://blog.datadryad.org/</li> <li>Conference calling information</li> <li>Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.</li> <li>Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners</li></ol>

Appendices <ol style="list-style-type:upper-alpha;"> <li>Reports <li>Key Legal Forms for Dryad
 * 1) 2012 Report to Members
 * 1) Articles of Incorporation
 * 2) Application for tax-exemption
 * 3) IRS Determination Letter

<li>Past Board Meetings, former Board Members <li>Dryad Strategic Plan <li>Business Plan and Sustainability <li>Risk Mitigation</ol>
 * 1) 2013 November Minutes
 * 2) 2013 August Teleconference Minute
 * 3) 2013 May 24 Minutes
 * 4) 2013 May 21 Minutes
 * 5) 2013 February teleconference minutes
 * 6) 2012 November meeting minutes
 * 7) 2012 September 24 teleconference minutes
 * 8) 2012 July meeting minutes
 * 9) 2012 June teleconference minutes
 * 10) Board of Directors